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How to plan a hybrid corporate event in 2024

event with people on stage

How to plan a hybrid corporate event in 2024

According to research, hybrid is the new normal, with about two-thirds of event professionals (66.5 per cent) predicting hybrid event strategies will be their most used format in a post-Covid world.

As we move further into the digital age of artificial intelligence (AI) and virtual reality (VR), corporate events will continue to evolve, and in 2024 it’s evident the hybrid model is increasingly popular.

Planning a hybrid corporate event requires a strategic approach that combines in-person and virtual elements in a fun and innovative way.

In this article, we’ll explore key strategies and planning considerations to help ensure your hybrid corporate event is a success.

Who is your audience?

With any event, the first step is defining your objectives and your audience. Every generation is different, and while Gen Z and Millennials might be more tech-savvy and able to quickly embrace the digital side of your event, older generations may not be.

It is crucial to tailor your event to the needs and preferences of your audience as well as understand what your goals are.

Whether it’s a team day to encourage collaboration or an event launch, knowing what you’re aiming for is the best place to start.

What technology is involved?

To ensure the success of your hybrid event, you need to choose a reliable technology partner with a robust virtual platform. It is important to look for features such as live streaming, interactive real-time chats and virtual networking for a seamless digital experience.

Whether you are using Hopin, Cvent, or any other popular hybrid event platform, they should be user-friendly for those online and in person to ensure a smooth and immersive experience for all involved.

How will you keep people engaged?

Engagement is one of the most effective ways of ensuring a successful event, so incorporating interactive elements is essential.

Whether you hold a Q&A session, create gamified experiences or host virtual breakout rooms, these fun features bring together in-person and online participants.

How will you create a memorable experience?

To ensure everyone has a positive and memorable experience, you should provide detailed instructions for virtual attendees that allow them to navigate your chosen platform effortlessly.

Equally, for those attending in person, you may want to consider thoughtful additions such as live entertainment, catering, networking lounges or even an awards ceremony.

Integrating an awards ceremony into your hybrid event can help elevate the experience and bring a touch of prestige.

Awards are not only a luxurious way of recognising achievements and celebrating individuals, but they also add a fun, competitive edge that encourages people to attend.

Planning hybrid corporate events in 2024 requires a mixture of modern technology innovation and a clear understanding of your demographic.

By embracing the new hybrid model and incorporating high-quality crystal and glass awards, you will not only adapt to the evolving digital age but also create a meaningful experience for everyone in attendance.

If you are interested in learning more about how you can incorporate our customisable Crystal & Glass Awards into your next hybrid corporate event, don’t hesitate to get in touch with the Trophies2u team by giving us a call on 01527 400092 or by sending an email to, and we’ll get straight back to you.

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